Method 1: Directly inside Microsoft Word
If you are already typing the document inside Microsoft Word on Windows or Mac, you do not need any external tools. The ability to export as a PDF is built right in.
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Click File in the top left corner of the Word interface.
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Select Export from the sidebar menu.
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Click the large button that says Create PDF/XPS Document.
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Choose where you want to save the file and hit Publish.
Method 2: Using Google Docs (Free Alternative)
If someone emailed you a .docx file and you do not have Microsoft Word installed, you can use Google Docs in your web browser for free.
- Go to docs.google.com and create a Blank document.
- Click File > Open and upload your .docx file.
- Once the file is open and looks correct, click File again.
- Hover over Download and select PDF Document (.pdf). The locked file will instantly download to your computer.
Frequently Asked Questions
Why should I convert my Word document to a PDF?
Microsoft Word documents (.docx) are 'fluid'—meaning they render differently depending on the device, the screen size, and the fonts installed on the computer opening them. A resume built in Word might look perfect on your laptop, but could spill onto a second page when opened by an HR manager on a Mac. A PDF locks the formatting exactly as you designed it.
Will converting to PDF make the file size larger?
Usually, yes. Because PDFs lock the visual formatting and sometimes embed fonts to ensure they display correctly on other machines, they are generally slightly larger files than raw .docx files.
Can the recipient edit my PDF?
Not easily. While there are advanced PDF editors, standard users will not be able to accidentally delete paragraphs or change the text of a PDF, making it much safer for sending final contracts.